Chapter 59: Problem 2

List your short-, medium- and long-term tasks and allocate priorities. Produce several lists, one for each of the three timescales, and prioritise each item. Use this list to plan your time management, by scheduling high priority tasks and leave low priority activities to 'fill in' the spare time that you may identify. This task should be done on a regular (monthly) basis to allow for changing situations.

Short Answer

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Short-term, medium-term, and long-term tasks need to be listed and prioritized. High priority tasks should be scheduled first, with low priority tasks used to 'fill in' spare time. This process should be reviewed on a monthly basis to adapt to changing circumstances.

Step by step solution

Listing Tasks

Begin by brainstorming and collecting all the pending tasks that need to be completed, irrespective of their deadlines or priority. Divide these tasks based on their expected completion time into short-term, medium-term, and long-term tasks.

Prioritizing Tasks

For each time-scale list, prioritize the tasks from highest to lowest. Tasks can be prioritized based on various factors such as urgency, effort required, or impact upon completion. It's useful to label these with a numerical value of priority.

Scheduling High Priority Tasks

With the list of tasks ordered by priority, the next step is to schedule the high priority tasks into your existing timetable. Start by identifying free slots in your daily schedule and add the highest priority tasks first. Make sure you allocate an appropriate amount of time for each task.

Scheduling Low Priority Tasks

Next, fill in the leftover schedules with lower priority tasks. These tasks often fit the 'fill in' category. They should be possible to accomplish in the spare time that arises.

Monthly Review and Adjustment

Recognise that situations change, and hence, the importance or urgency of the tasks may change over time. Therefore, perform this task prioritization and scheduling exercise on a monthly basis to cater to the changing situations and to keep your schedule updated.

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Short Answer

Step by step solution

Listing Tasks

Prioritizing Tasks

Scheduling High Priority Tasks

Scheduling Low Priority Tasks

Monthly Review and Adjustment

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